Planning a wedding takes a lot of effort, time, and money to accomplish tasks orderly. Without proper preparation, it’s challenging to meet the client’s expectations.
Using tools for wedding planners comes with more advantages. These include increased productivity, more organized planning, and increased profit. Therefore, creating a schedule and checklist based on your client’s personalized needs would be easier.
Big 10 Innovative Tools for Wedding Planners That Will Make Your Life Easier
Gone were when you needed to use all the digital basics to create a plan. Nowadays, innovative technology arises, and that’s where these essential wedding planner tools enter. Thankfully, you don’t have to go through all the hassles of using several applications in organizing an event.
You probably think digital basics for planning a wedding can do their job. Don’t fret, my friend. Sit back, relax, and see how taking advantage of these innovative tools are more convenient and profitable in the long run. Here are the 10 most convenient tools for wedding planners:
10. All Seated
Thanks to All Seated, it’s now easier to plan seating arrangements and manage guest lists using their modern virtual tour feature. And guess what? You can access their tool’s features either for free or for an affordable price.
This tool, especially for wedding planners, enables you to create a diagram and design a floor plan that your clients can see on their end. Since they have a modern design and innovative features, you can walk through the venue virtually!
Imagine getting a tour around the event’s place that allows you to visualize the design and seat plan. We love the tool because it lets other approved users access the project and view the program you created.
It is user-friendly, with various interactive website widgets and access to different types of devices. No matter how many templates you create, you can save them to compare the ones you finished.
All Seated has different available design floor plan tools to scale for wedding events. So, you can choose what template or design you’ll use based on your client’s needs and preferences.
Have you remembered when you created a business proposal for your clients? You probably took plenty amount of time to finish them. Now, you can save more time with this tool since it has a built-in system to generate invoices and payments, proposals, and personalized contracts for your clients.
As a wedding planner, you are transacting with the soon-to-be groom, bride, and the people involved to make the event as perfect as possible. You need to keep in touch with the different vendors, such as the caterer, florist, designer, etc.
With this wedding planning tool, you can keep track of the payments and dues you need to pay. Since it uses a digital platform, the payment procedure is more convenient. This application is fully secured to ensure personal information safety.
The correct workflow is crucial to keep everything in order before the real event occurs. The quote says, “A good system shortens the road to the goal.” When there’s an organized plan, the procedure will be simpler.
8. Aisle Planner
Aisle Planner is for wedding events that you could use for other special occasions. When this tool wasn’t available, most wedding planners used software programs to serve as organizers. Google Docs, Gmail folders, and Dropbox save their day.
The good news is that Aisle Planner has innovative features that will make your life easier. You don’t have to juggle anymore between these websites and applications. It has more functionalities that will keep you at ease. Check out the 3 outstanding Aisle Planner features users talk about:
Project and Event’s Status Tracker
Keeping track of the event’s status will let you know how much time you still need to finish each task. It will remind you about the deadline and which job you should complete first.
Being a wedding planner is running a business. You need to show your next clients what you’ve got. Aisle Planner enables you to do that to increase your conversion rate.
Customize Your Business Listing
When building a name, a business listing is essential. It shows the summary or the overview you can offer your potential clients, as well as the important details about your business. Including your business number, address, and email enables prospective customers to contact you.
7. The Knot
When it comes to beautifully made wedding planner tools, The Knot is one of the lists. It has everything you need to organize from beginning to end. It is user-friendly, and the interactive sections of this website are easy to use along with its key features.
To-Do List Section
The to-do list should be the first thing in a wedding planner tool. In this section, you can do whatever you want – add, edit, delete, or update – whatever comes into your mind. It is the foundation of an organized event.
You can also personalize this feature by adding notes, editor tips, vendor info, and contact details.
Of course, this is a crucial part of every wedding event. Couples have a designated budget to make their special event successful. As a wedding planner, it’s your job to look for vendors that fit your client’s budget.
Through this feature, it is now possible to break down the estimates and the total spent to prevent you from overspending.
6. Wedding Spot
One of the craziest tasks in organizing the wedding is looking for an appropriate venue. There would be different opinions and suggestions offered by the couple, their family, or relatives. Based on the direction of the soon-to-be groom and bride, you can search for the venues from this Wedding Spot website.
The good thing about this platform is that you can specify the details. You can put the location preference, budget, design, and the venue’s capacity. Based on these data, options will be given to you.
Like any other wedding planner website, WeddingWire has several features and functionalities that fit your client’s needs. Its beautiful interface allows you to navigate the page without any problem. Check out the following features:
Floor Plan Creator
The floor plan is the basic thing every wedding planner should prepare. A wedding seating chart can keep the event organized. Assigning a table during the event can cause a huge problem, so planning ahead of time should be highly prioritized.
Track Your To-Do Lists
Through this feature, you can personalize the tasks you need to accomplish. Moreover, it keeps you up-to-date and stays on track with the things you need to prioritize.
Wedding Vendor Manager
A wedding needs several vendors, such as a photographer, hair and makeup professional, outfit designer, baker, and so on. With all these said vendors, it would be challenging to keep track of everything, especially when it comes to tracking the payment.
This tool can also help you to look for trustworthy vendors around the area. Before you finalize your decision, you can always compare their services and prices.
It also comes with a reference section where you can jot down all the necessary details about the potential vendors you want to include.
4. Carats & Cake
Carats & Cake website mainly promotes excellent local wedding vendors. What you will love about this page is that you trust the vendors since Carats & Cake personally picked and curated the services they advertise.
You can search for specific vendors based on various categories. The system will present all the vendors that match your preferences by searching by category, location, and pricing.
You can search this page for an integrated team that worked together before and hire them as a group.
WeddingHappy is the tool you can use on the go. It has a downloadable application to keep you on track all the time. Its to-do list section allows you to manage the tasks according to their importance and difficulty.
The app’s interface is easy to use, and you can have it on different devices. It is free, but you can use the premium version to share the details and progress with your clients.
Wedding planning can be hard sometimes, but through this app, you can customize the plan within seconds. The features are built-in so that you can use them freely anytime.
2. The Venue Report
The venue is one of the primary things to consider in a wedding. With the right place, guests will feel pleased and comfortable. Choosing one is not just about the design but also the convenience.
The Venue Report is a platform for venue vendors and clients. They handpicked all the venues before including them in their lists. You can also choose a wedding venue and hotel booking on this website.
When searching for a place, you can always specify the type, location, and price. Being more precise will lead you to venues that match your client’s needs.
You can also choose from the different venue categories. They have several venues that serve their individual purpose.
1. True Client Pro
As a wedding planner, you probably have that heavy wedding binder. That works very well, but admit it or not, binders do take some weight, literally!
True Client Pro aims to make your life easier as an event organizer. Think of it as your virtual binder. Now that’s some huge weight lifted off your shoulders!
With True Client Pro, you can customize your checklist within seconds. By customizable, I meant you can create bespoke wedding planning events perfectly suited to your couple’s wishes.
You need not go anywhere through True Client Pro to find trusted vendors. This tool allows you to look for vendors that match your client’s budget.
Moreover, you can jot down all your thoughts freely about the activity. As we all know, being a wedding planner is not easy. This tool can even let you write your feelings about a certain task!
You can also collaborate with your clients and the whole team for healthier communication. Shared expectations can make things better and easier.
You might have been practicing your profession as a wedding planner for a long time. But days are passing, and things are innovating. Keeping pace with new technology and modern tools can keep you up-to-date with everything you need to accomplish.
Based on the mentioned details above, here are the benefits of using modern tools for wedding planners:
- Organized Tasks
Most of the tools mentioned above have a to-do list section where you can create personalized tasks, including all the crucial details for the wedding event.
You don’t have to go from place to place to finish a single task. Through the wedding app and tools, digital basics are now integrated into one place.
You are not wasting time and money when there is a systematic plan. Imagine organizing an event without a plan that you paid for the food of 300 guests when the attendees are just 150. You can create guest lists and RSVP sections through this website to prevent this scenario from happening.
- Manage Staff and Vendors Effectively and Efficiently
As a team, constant communication with the members is a must. You need to have shared expectations about what you need to prepare for the big day.
Through these different applications and websites for organizing a wedding, you can keep track of the progress made by the team members. Aside from that, you can also create a note about the other tasks they need to accomplish.
These tools for wedding planners will help you not only to organize but also to build your business name. Having a good reputation will earn you loyal customers in the future and in the long run.