Are you planning to start a wedding planning business, or have you started recently? You might be thinking of different aspects of your business to work on. In today’s digital world, the focus is on great tools and software to run the business seamlessly.

So, if you are looking for a versatile tool that will provide great assistance to your wedding planning business, you can go with Google Drive. This has been a popular tool for all start-up businesses as it seamlessly supports collaboration, proper organization, and file sharing. This tool is very helpful for a wedding planner to maintain a great relationship with the clients.

Still not convinced? Here, we bought a detailed overview of how the Google Drive wedding planner tool will set up your startup wedding planning business. In today’s blog, we will check out the eight significant reasons that give a clear insight to justify this. However, first, let’s know about Google Drive before stepping into the reasons:

Overview of Google Drive and Its Features

Google Drive is a free service tool that lets business organizations store and access files online. Moreover, they can create a Google Docs wedding planner, spreadsheets, and presentations and store them in this tool, making it a central hub. Moreover, the best thing about Google Drive is that you can use it on any device with a stable internet connection.

Key Features of Google Drive

• Store files: Upload and store photos, videos, music, and much more.
• Create files: Users can use Google’s editing software to create documents, spreadsheets, and presentations.
• Share files: Seamlessly share files with the team and clients.
• Access files: Users can access files from anywhere at any time using the cloud.

The above features give a clear statement of how helpful it will be for a wedding planner to use Google Drive.

Top Reasons A Startup Wedding Planner Must Go with Google Drive

Google Drive will be your all-in-one tool that will guide you on how to plan a wedding perfectly. You can create your ‘to-do list,’ calculate the budget, store important documents, and track everything at one central hub. Let’s discuss how Google Drive wedding planning will help your business;

Reason 1: Google Drive Is Free to Start

Well, as a start-up wedding planner, you will always look for cost-effective resources. Using free tools at the initial stage of your business will cut down your overhead expenses to a great extent. This is where wedding Google Drive solutions stand as an ideal solution because the tool is free.

You need highly secured and easy-to-use tools with less complex features. Hence, Google Drive is the best choice. With flexible storage solutions and easy registration, the tool has become a one-stop solution.

Moreover, Google Drive does not charge monthly subscriptions or special fees. Business professionals just have to create a free account to start using it. Therefore, you do not have to invest in any expensive wedding planning software tools with complex features and functionality at the initial stage of your business.

Google Drive comes with a massive storage of 15 GB. Even if you want to extend your storage, you can do it seamlessly. The great thing is it comes with a flexible pricing model. Therefore, businesses just have to pay for what they need. Google Drive comes with a competitive pricing plan of $0.99 per month. Hence, registering your account in this tool will be a great kick-start for your business.

Reason 2: Better Organization of Tasks and Activities

While planning a wedding, you need to look after various aspects as a professional planner. Google Drive eases the organization of different things in a wedding plan. You do not have to deal with the hectic management of tasks with the tool.

By using Google Drive, you can effortlessly upload files that are created by any external program, such as PDFs, documents, PPT presentations, spreadsheets, music, videos, etc. In addition, wedding planners can create multiple files directly within the program. Also, Drive gives you the ability to incorporate with other apps. You can integrate endless tools to connect with. This will increase your potential for further creativity.

Google Drive comes with an exclusive file creation program with great features. It gives you a workaround to seamlessly create the required documents a wedding planner needs. The programs in Drive get autosaved every few seconds. In addition, the tool has all of the necessary basic functionality to create documents.

A wedding planner can create a dozen of files in Google Drive, for example:

• Guest List
• DJs to Contacts
• Potential Caterers
• Decor Ideas
• Theme Elements
• Price Quotes
• Signed Contracts

The best thing is that you and your team can get access to these files at any point in time. So, for example, if you fix a meeting with a DJ and want to compare their service list and prices, you can simply log in to your Google Drive app on your laptop or smartphone and start making a list. This is as simple as that, so this is another main reason to use Google Drive for organized wedding planning.

Reason 3: Great Tool for Collaboration

Wedding planners must think of a great way to collaborate with their clients and targets. Physically keeping up with the busy schedule and collaborating can hamper your business. This is where you need a tool for managing collaboration.

Without proper collaboration, it becomes difficult to manage clients. For example, busy schedules, phone calls, plus not being in touch with the team, make it very difficult to plan a wedding.

So, in this situation, when you use the Google Drive tool, you will be able to collaborate instantly and seamlessly. Moreover, you can get in touch with your team and client in real time. The tool lets you share an entire folder of files without any hassles. However, make sure the person you share with has an active Google account.

For example, you and your co-founder can create a guest list for a wedding together while not being located in one place. Moreover, both of you can edit the documents simultaneously. In addition, you can track where your team members or your partner have made recent changes. Google Drive comes with a built-in chat function that you can use to talk and discuss progress.

With Google Drive, you can share a single document whenever you want to. Like, you are taking the help of one of your team members to help with transportation costs. So, you don’t have to share the entire spreadsheet; you can share only the “Transportation” document with the member on Google Drive. The member can upload his/her research to that file. You can also monitor the changes they make. Google Drive shows you the date and time each document was last modified, as well as the name of the person who changed it.

Reason 4: Google Drive Is Your on The Go Helping Tool

Well, when you are a planner, you may get sudden random thoughts about making certain changes. And this may come at super inconvenient times. Your head will be full of wedding thoughts and ideas at every minute of the day. So, the ideas may skip, or you may forget to add them to your list. But, when you have Google Drive on your smartphone, you can note down your sudden random ideas at any time.

Google Drive comes with a fully-equipped mobile app. You can use them to create a new document of random ideas. Well, your phone will be with you all the time. For example, when you are sleeping, it is next to you, near your laptop while working, or in your mobile holder in your car while driving. So, you can add your ideas at any random time.

You can add songs that you have heard somewhere at some point in another wedding. This will be helpful for your future DJ plans. Moreover, decor items you notice while shopping can be added to your future registry. There are even more random and important things you can note down and quickly make a decision.

Another go-to solution that the Google Drive mobile app brings you is a “scan” option. In the add new section, you will get a scan icon, which you can use to scan wedding contracts. Further, you can share them with your partners, clients, and other members. This is a convenient solution for every party involved in the wedding contract.

Reason 5: Get Access to Tons of the Best Features of Google Drive

Google Drive Tool comes with great features to help you plan wedding programs in an efficient manner. The best feature is its integration with a whole set of Google tools such as wedding planning, Google Docs, or Google Sheets. Here are the major featural integrations of Google Drive;

Google Docs

By integrating Google Docs, you and your team members can together work seamlessly on your wedding planning documents. You can primarily use Google Docs for wedding planning and wedding plan contracts or proposals. In addition, business professionals can begin their work with a blank document. Also, they can use the wedding planning template Google Docs from the library to create professional-looking curated documents.

Google Slides

Creating a presentation for wedding planning is a great idea to woo your clients. You can do this easily with Google Slides, which is a PowerPoint presentation Tool. It is equipped with speaker notes to guide the users throughout the presentation. Just like Google Docs, Google Slides features a unique Google Docs wedding planning template incorporated with automation features.

Google Forms

Wedding planning professionals can take advantage of Google Drive’s “Forms” feature to create important wedding-related surveys and polls. This wedding Google Forms feature turns out to be a great way to bring wedding ideas, opinions, and views from clients as well as wedding vendors!

Moreover, you can use Google Forms to create forms for different purposes. For creating customer feedback forms for client application forms, Google Forms, along with Google Docs wedding planning, will be your go-to tool to strengthen your client relations and enhance your vendor collaborations.

Google Sheets

Using the Google Sheets, you can track your budget and overall finances. A proper budget estimation will protect you and your wedding planning business from getting off track and prevent loss. Also, it will give you A clear overview of how well you are progressing. Moreover, you can use Google Sheets with your wedding planner and Google Docs to track every aspect of your business, from finances to deadlines. This will keep your team updated with your current and future business needs.

Reason 6: Compatibility With Windows and Apple Devices

No doubt, Apple and Windows devices both have cloud storage solutions. However, Google Drive can take charge of your extensive storage requirements.

Google Drive Tool is excellently compatible with both Apple and Windows devices without any hassles. So, it is specifically helpful for wedding planners.

When business professionals use OneDrive or iCloud, the user is required to create another account for it. So this means you have to manage two individual accounts. But, with Google Drive, just one Google account is needed to get access to every feature and integration. So you can get rid of the hassle of creating multiple accounts.

Google Drive and other Google tools are completely web-based. So, you and your team can access the files on any device through a web browser. If you have a Google Chrome extension for offline usage, any member of your team can continue their work anytime.

It is a collaboration-focused design of the Google tools that ensures businesses can work on anything, anywhere, and at any time.

In addition, you can smoothly share your wedding planning files with your team, clients, and vendors, irrespective of the type of device you are using. Also, the team members can get quick access to your Google Drive files from any device, whether a mobile phone or tablet.

Reason 7: Cloud Storage and Enhanced Security

Google Drive comes with scalable storage solutions to meet your future storage needs. Moreover, the tool offers quite simple, flexible, and scalable cloud storage for businesses of all sizes. So, whether you are a wedding planning team of 10 or 100, you will get maximum storage solutions in the Drive.

The tool integrated with wedding planning Google Docs offers not only scalable but also secured storage solutions. Secure cloud storage helps your business comply with necessary standards such as data compliance regulations and policies.

Google Drive comes with customizable permissions for every individual user. You can custom-fit and choose which specific users can access each file and what changes they can make to it. Moreover, you can set expiry dates to control access. There is a feature for electronic signatures that allows you to manage vendor agreements, customer contracts, and other things.

Google Drive comes with advanced security features such as robust encryption, two-factor authentication, and secure data centers. Google Drive encrypts files in transit using TLS/SSL and at rest using AES 256-bit encryption. This strong encryption makes it hard for unauthorized users to access your wedding planning files. Moreover, two-factor authentication adds a double layer of security to your Google account. This helps protect your account from unauthorized access.

Reason 8: Easily Add and Organize Photos and Videos into Folders

For your wedding planning business, you have to store and organize a lot of images and videos for ongoing and future needs. These photos and videos are core aspects of your start-up business. With the Google Drive tool, you can easily store photos and videos and access them whenever you want to showcase and discuss them with the clients.

Also, when you want to add new photos or videos to your Drive files, you can simply drag and drop it from your device and successfully upload it to your Google Drive. In addition, you can label your images and videos with tags using a specific “Tags” feature available on the tool. You can also color-code the folders for a variety of presentation purposes. To do this, you need to right-click and take your cursor to the change color option on the tool. Therefore, you can create your own personalized portfolio on Google Drive.

The features of the tool will let you collect and organize the excellent moments of your work. Moreover, you can also collaborate with your clients and take photos and videos. You can specifically share the desired folder you want. Therefore, Google Drive is an easy and efficient way to add and organize various multimedia content for your wedding planning startup business. You can keep your team members and clients updated with your latest wedding photos and video collection of your past and recent works.

Wrapping It Up!

Hope that you have got an in-depth overview of the reasons to use Google Drive for your wedding planning start-up. From collaboration, file sharing, and security to organizing, everything becomes seamless with this tool. There is no need to spend heavy amounts by breaking the bank on paid software tools for wedding plans. Google Drive will be a great tool to start with; later, when your business productivity boosts, you can go for other software. So, begin your wedding plan start-up activities with Google Drive and notice incredible benefits.